General Info / Social Programme

Key Event Details

Where:St Margaret's College,
12 Winchester Street (also Papanui Road entrance)
Christchurch
When:7 - 9 October 2021
Call for Abstracts:Open February 2021
Registration:Open May 2021

Social Programme

Thursday 7 OctoberWelcome Reception
An opportunity to catch up with conference attendees - mix and mingle in the Exhibition Hall.
Includes: Nibbles and two drinks
Friday 8 OctoberConference Dinner
Where: Wigram Airforce Museum
Included: Return coach transfers from conference hotels to/from Wigram
Dress: Flash back to the great times of your 21st and all the fun, elegance, fashion that time embraced
Band: Puree

Important Information

Event Cancellation and Refund PolicyWe understand that circumstances can change. At any point prior to the event you are welcome to contact us in writing to nominate a substitute delegate at no extra charge. A full refund less a $100 service fee will be issued for cancellations received on or before 30 days prior to conference. No refunds will be made within 30 days of conference. Non-payment does not constitute cancellation.
Terms and ConditionsBy purchasing goods or services via The Conference Team, the customer is deemed to accept these Terms and Conditions. We may amend these Terms and Conditions at any time.
PaymentsFull payment MUST be made at the time of registration. Once registration is received a confirmation email and tax invoice/receipt will be issued. Any accounts must be paid in full 7 days from the invoice date or 10 business days before the conference start date, whichever comes first. Early bird registrations must be paid by the Earlybird closing date or the full registration fee will be charged. The organisers reserve the right, without notification, to cancel outstanding registrations any time after 7 days from the date of a tax invoice being sent. Attendance to conference will be granted only after full payment is made via credit/debit card.
Registration Credit Card paymentsWe will neither collect nor store your credit card details. On the registration form, you will be directed to use the credit card payment facilities provided by Windcave. Windcave makes the following statement on security:
“Windcave is committed to data security. Windcave uses a variety of technologies and procedures to help protect personal information from unauthorized access, use or disclosure. For example, Windcave stores the data in computer servers with limited access that are located in controlled facilities secured by advanced surveillance and security technology. When Windcave transmits sensitive information (such as a payment card number), Windcave protects it through the use of encryption, such as the Secure Socket Layer (“SSL”) protocol. Credit card details stored onsite are encrypted using 168bit 3DES encryption. Windcave is a level 1 certified PCI-DSS compliant provider.”

Payments by credit card can be made with Visa or Mastercard will incur a 3% transaction fee.
Privacy PolicyBy completing this registration form, you acknowledge that the details supplied by you may be made available to the Conference Committee, accommodation providers (for the purposes of room bookings). Your details will be included in the delegate list unless you have indicated otherwise on the registration form. This listing will include your name/organisation and city and does not include your email address.
Accommodation PolicyAccommodation must be booked via the link provided on the conference website and payment must be paid in full at the time of booking. Please ensure you read and understand the hotel’s terms and conditions as they vary from one hotel to another. Any changes within 30 days may incur a cancellation fee for one/all nights. Your accommodation will be on sold if possible.

InsuranceIt is strongly recommended and your responsibility to have insurance to cover medical, travel, and registration expenses in the event of unforeseen circumstances.
Liability and warrantyThe Consumer Guarantees Act 1993 applies to the sale of goods or services to consumers. If the goods or services are acquired for a business, then our liability is limited to the contract price.
DisclaimerThe convenors reserve the right to change activities, topics and presenters where necessary. Neither the organisers (The Conference Team Ltd) nor the convenors shall be liable for any loss caused by the cancellation or abandonment of the event where such cancellation is due to Force Majeure. The term “Force Majeure” means any circumstance beyond the reasonable control of the organisers including but not limited to war, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion or unrest, pandemics or natural disasters, Acts or Regulations of government, refusal to grant visas, explosions, transport delays, transport difficulties and the insolvency of airline carriers. The organisers will use all reasonable efforts to conduct the event despite the intervention or occurrence of any such cause.

Attendees are advised that photographs and videos may be taken during the event and reproduced for promotional purposes.

Airport TransfersThese are your own responsibility. Taxis, Shuttles and Airport bus operate. A taxi fare is approx $40